Entries Tagged 'insert or enter text' ↓
July 2nd, 2010 — insert or enter text
For the first-time computer user, some keys of a computer keyboard appear to be the same character in a different location. The characters I am talking about are the apostrophe, single-quote, and accent grave mark. Continue reading →
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Originally posted 2010-03-03 22:58:59. Republished by Blog Post Promoter
May 30th, 2010 — insert or enter text
Typing the characters 1/2, 1/4, or 3/4 are inserted as fractions ½ , ¼, and ¾. Continue reading →
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Originally posted 2010-03-03 22:58:59. Republished by Blog Post Promoter
May 21st, 2010 — insert or enter text
Need special characters that are not displayed on the keyboard? Don’t forget about Symbols. Continue reading →
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Originally posted 2010-03-03 22:58:59. Republished by Blog Post Promoter
April 13th, 2010 — insert or enter text
As an instructor with Microsoft Office applications, I see many students with good mouse skills and many who find the mouse difficult to use, especially when selecting any length of text, from small words to large paragraphs. Continue reading →
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Originally posted 2010-03-03 22:58:59. Republished by Blog Post Promoter
April 11th, 2010 — insert or enter text
Paragraph Spacing
Stop displaying paragraphs with the Tab or Enter keys. Use paragraph spacing.
No Tabs
Using the Tab key to indent makes a paragraph look like the first few words fell off ‘a paragraph cliff’. Other than your English teacher who may argue this point, reserve tab-paragraph separation to everyone else.
Using the Enter key
Using the Enter key allows you to separate paragraphs with the Enter key, putting an ‘empty paragraph’ between paragraphs.
Paragraph Spacing
The Paragraph command in the Format menu allows you to separate paragraphs by changing the point size before and/or after paragraphs. The default font size for Word 2003 is 12 points, meaning paragraphs are separated by 12 points using the Enter key. You can easily change paragraph spacing to 6 points or even 3 points. See if paragraph spacing works for you.
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Originally posted 2010-03-03 22:58:59. Republished by Blog Post Promoter
April 11th, 2010 — insert or enter text
For a long time, I did not know the difference between AutoCorrect and AutoText. If I misspelled a word, AutoCorrect helped by making the correction for me. If I type the current date starting with the name of the month, AutoText will display the name of the month after the first four letters of the name. Other than that, what else did I need to know!
AutoCorrect
There is no prompt displayed as you type specific blocks of text such as an abbreviation or acronym. The text is immediately changed to an assigned block of text. I use AutoCorrect for small blocks of text:
- law or medical firms with several partners in the firms’ name ( dch = Dewey, Cheatham & Howe)
- Latin names of plants (rh = Rhododendron)
- long chemical names (PVC = PolyVinylChloride)
AutoCorrect lets me setup up a shortcut that automatically inserts a block of text as I type the shortcut throughout the document. AutoCorrect is a Microsoft Office feature.
AutoCorrect can also be used as a shortcut to insert symbols such as a copyright, or trademark symbol.
AutoCorrect Instructions
To add more commonly misspelled words, abbreviations, industry anonyms, or shortcuts, go to the Microsoft Office Word 2003 Tools menu.
- Click the Tools menu
- Click the AutoCorrect Options command
- In the Replace: box, type the abbreviation (acronym) of the actual text you want to appear
- In the With: Box, type the actual text you want to appear in your document
- Click the OK button
AutoText
Type the first four letters of an AutoText entry. The AutoText prompt is displayed as a yellow, user defined block of text that appears above the typed text, to be accepted or rejected in a document. AutoText can be used for large blocks of text inside a document, such as “boilerplate” text which is similar to but not a template. I teach students how to use AutoText to create a standard “footer” that accepts and transforms their initials into a block of text that includes their full name, assignment name or number, on the first line, and the assignment page number, and current date, on the next line. AutoText lets them choose to accept or reject the text entry. AutoText is a Microsoft Office Word 2003 feature not found in the other Microsoft Office 2003 programs.
You may have documents such as a letter or memo, which have a familiar greeting or closing remark you do not want to type repeatedly. Use AutoText to fill-in that block of text. AutoText is a Microsoft Office Word feature not found in other Microsoft Office programs.
AutoText Instructions
To add more blocks of text to AutoText feature, go to the Microsoft Office Word 2003 Insert menu.
- Click the Insert menu
- Click the AutoText command
- In the Enter AutoText entries here box, type your text entry
- Click the Add button
- Click the OK button
As my own personal guideline, I use AutoCorrect entries for very short, repetitive blocks of text; AutoText entries for large blocks of text.
Remember! AutoCorrect entries are inserted without a warning or cautionary display; AutoText entries display a user-confirmation to a prompt.
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Originally posted 2010-03-03 22:58:59. Republished by Blog Post Promoter
April 8th, 2010 — insert or enter text
This is a question I found in a Twitter post by @Aleen. I chose it because many students open Microsoft Word, start typing, then stop when they come to the ‘end of the line’. They don’t know how to ‘go’ to the next line.
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Originally posted 2010-03-03 22:58:59. Republished by Blog Post Promoter