March 3rd, 2010 — insert or enter text
For the first-time computer user, some keys of a computer keyboard appear to be the same character in a different location. The characters I am talking about are the apostrophe, single-quote, and accent grave mark. Continue reading →
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February 22nd, 2010 — reference
Microsoft Word Help describes a Table of Contents as ” …. a list of the headings in a document.”
If the Outlining toolbar is not displayed, click View → Toolbars → Outlining Continue reading →
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January 29th, 2010 — insert or enter text
Typing the characters 1/2, 1/4, or 3/4 are inserted as fractions ½ , ¼, and ¾. Continue reading →
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January 20th, 2010 — insert or enter text
Need special characters that are not displayed on the keyboard? Don’t forget about Symbols. Continue reading →
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December 24th, 2009 — format documents
I have many Microsoft Word files with similar names, I would like to preview the one I want. I know I can use the My Recent Documents link but the list of files with similar names does not show me the document I want. Here’s how to preview Microsoft Word documents .
Now, go to the folder that hold the Microsoft Word document. From the folders’ Menu Bar:
or
This preview gives you view a document without opening every other document, finding out it was not what you wanted, and continuing with a ‘process of elimination’ in finding the right document.
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December 23rd, 2009 — format documents
What are those ‘semi-boxes’ at each corner of a Microsoft Word document? Continue reading →
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December 23rd, 2009 — save documents
The Versions command is easy to understand because you type your document, click the Version command in the File menu, save the version, and resume typing more text. It’s similar to saving a document, only you are saving portions of a document as different versions of that same document.
Click File
Versions
click the Save Now button each time you want to save a version of a document
or
Click File
Versions
Click the Automatically save a document on close button
After you review the different versions of a document, you can save the final version as its own file for later use.
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December 12th, 2009 — format documents
You have a pair of Microsoft Word columns in your newsletter formatted as newspaper-type that go down the first column, to the top of the next column, repeating the process page after page. At some point at the end of these columns, the columns may be uneven at the bottom of each column. Here is a quick way to even out the columns!
At the end of the last column, Click Insert > Break
In Section break types, choose Continuous
The columns ‘magically’ even each other out as if you planned it that way.
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November 14th, 2009 — print documents
For many years, printing was a simple task of type a small number of pages, select the Print command and wait for a one or two-page document. Lately, I’ve typed many documents that involve 10, 20 or more pages. Some of the pages needed editing and reprinting. But that does not mean I want to reprint the whole document. Continue reading →
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November 14th, 2009 — insert or enter text
For a long time, I did not know the difference between AutoCorrect and AutoText. If I misspelled a word, AutoCorrect helped by making the correction for me. If I type the current date starting with the name of the month, AutoText will display the name of the month after the first four letters of the name. Other than that, what else did I need to know!
There is no prompt displayed as you type specific blocks of text such as an abbreviation or acronym. The text is immediately changed to an assigned block of text. I use AutoCorrect for small blocks of text:
AutoCorrect lets me setup up a shortcut that automatically inserts a block of text as I type the shortcut throughout the document. AutoCorrect is a Microsoft Office feature.
AutoCorrect can also be used as a shortcut to insert symbols such as a copyright, or trademark symbol.
AutoCorrect Instructions
To add more commonly misspelled words, abbreviations, industry anonyms, or shortcuts, go to the Microsoft Office Word 2003 Tools menu.
Type the first four letters of an AutoText entry. The AutoText prompt is displayed as a yellow, user defined block of text that appears above the typed text, to be accepted or rejected in a document. AutoText can be used for large blocks of text inside a document, such as “boilerplate” text which is similar to but not a template. I teach students how to use AutoText to create a standard “footer” that accepts and transforms their initials into a block of text that includes their full name, assignment name or number, on the first line, and the assignment page number, and current date, on the next line. AutoText lets them choose to accept or reject the text entry. AutoText is a Microsoft Office Word 2003 feature not found in the other Microsoft Office 2003 programs.
You may have documents such as a letter or memo, which have a familiar greeting or closing remark you do not want to type repeatedly. Use AutoText to fill-in that block of text. AutoText is a Microsoft Office Word feature not found in other Microsoft Office programs.
AutoText Instructions
To add more blocks of text to AutoText feature, go to the Microsoft Office Word 2003 Insert menu.
As my own personal guideline, I use AutoCorrect entries for very short, repetitive blocks of text; AutoText entries for large blocks of text.
Remember! AutoCorrect entries are inserted without a warning or cautionary display; AutoText entries display a user-confirmation to a prompt.
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