Confused about these look-a-like punctuation marks?

For the first-time computer user, some keys of a computer keyboard appear to be the same character in a different location. The characters I am talking about are the apostrophe, single-quote, and accent grave mark. Continue reading →

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Originally posted 2010-03-03 22:58:59. Republished by Blog Post Promoter

Create a Table of Contents

Microsoft Word Help describes a Table of Contents as ” …. a list of the headings in a document.”

If the Outlining toolbar is not displayed, click View Toolbars Outlining Continue reading →

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Originally posted 2010-03-03 22:58:59. Republished by Blog Post Promoter

Abuse of the Keyboard Spacebar

Microsoft Word beginners misuse the spacebar for paragraph indents or aligning blocks of text to the center or right of a page. Continue reading →

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Originally posted 2010-03-03 22:58:59. Republished by Blog Post Promoter

Insert Fractions into Microsoft Word 2003

Typing the characters 1/2, 1/4, or 3/4 are inserted as fractions ½ , ¼, and ¾. Continue reading →

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Insert Symbols

Need special characters that are not displayed on the keyboard? Don’t forget about Symbols. Continue reading →

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Originally posted 2010-03-03 22:58:59. Republished by Blog Post Promoter

Preview Microsoft Word Documents

File and Folder Thumbnail Views

I have many Microsoft Word files with similar names, I would like to preview the one I want. I know I can use the My Recent Documents link but the list of files with similar names does not show me the document I want. Here’s how to preview Microsoft Word documents .

  • Inside the Microsoft Word, Click File
  • At the bottom of the drop-down menu, click Properties
  • On the lower-left corner is the Save preview picture box
  • Make sure the Save preview picture checkbox is ‘checked-off’

Now, go to the folder that hold the Microsoft Word document. From the folders’ Menu Bar:

  • Click View > Thumbnails > double-click on the document you found

or

  • Click the Views toolbar button (the last one) on the Standard Toolbar
  • Click Thumbnails

This preview gives you view a document without opening every other document, finding out it was not what you wanted, and continuing with a ‘process of elimination’ in finding the right document.

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Originally posted 2010-03-03 22:58:59. Republished by Blog Post Promoter

Microsoft Word Document Versioning

Versions

The Versions command is easy to understand because you type your document, click the Version command in the File menu, save the version, and resume typing more text. It’s similar to saving a document, only you are saving portions of a document as different versions of that same document.

Click File

Versions

click the Save Now button each time you want to save a version of a document

or

Click File

Versions

Click the Automatically save a document on close button

After you review the different versions of a document, you can save the final version as its own file for later use.

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Remove Crop Marks

Crop Marks (Margin Marks)

What are those ‘semi-boxes’ at each corner of a Microsoft Word document? Continue reading →

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Indent with the Tab key or First Line Indent

Here’s a question; “Do you indent with the keyboard Tab key or the Microsoft Word First-Line indent?

Tab Key Indent

If you use the Tab key to indent, you would insert or remove each tab individually, one-at-a-time. It also means you would have to change or delete each individual indent. If you use the Microsoft Word First-line indent feature, you can select each first line sentence, change or remove that paragraph indent as a group. This may not mean anything if you have a one or two-page paper, but it may be more meaningful if there are ten, twenty, or more pages that need changes in the way the paragraph is indented.

Special First Line Indent

To create a first-line indent, click Format, and then select Paragraph. In the Indent and Spacing tab, choose the Indention section that displays a drop-down menu labeled Special. Click the down arrow and choose First line. Click the OK button, and that’s it!

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Red and Green Wavy Lines

People using Microsoft Word for the first time, want to know what are the red and green wavy lines under some words in a document and how to remove them.

Red Wavy Lines

In most cases, these are words that have been typed in error and need to be corrected by the user with Spell Check or by the user proofreading each word.

In other cases, it may be a correctly spelled word that is not recognized by the built-in dictionary, such as the name of a city, a persons’ name, or industry-related terminology. In those cases, you can easily add those words to the dictionary, or skip them if you know that those words need not be added to the dictionary.

Green Wavy Lines

Your grammar teacher knew the difference between an active or passive voice, or a fragment sentence and a weak clause. Microsoft Word uses the green wavy lines to direct your attention to rewriting sentences that may need to be rephrased or organized. If you are creating a screenplay or movie script where grammar is not an issue, you can ignore the green lines word-by-word as they appear or are created.

If the grammar and spelling lines are an annoyance as you type, you can turn these features off in the Tools – Option dialog box. Click the Tools menu, select the Options command, then uncheck “Check spelling as you type” in the Spelling section, and “Check grammar as you type” in the Grammar section.

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Originally posted 2010-03-03 22:58:59. Republished by Blog Post Promoter